Privacy Policy
How we collect, use, and protect your information
Effective Date: January 1, 2025
Last Updated: April 14, 2026
Roots of Reason ("we," "us," or "our") operates the website www.rootsofreason.org and provides tutoring services in the San Jose, California area. This policy describes what information we collect, how we use it, and your choices regarding that information.
1. Information We Collect
Information you provide directly
When you use our website, you may choose to submit information through our forms:
- Consultation booking form: name, email address, phone number (optional), preferred contact method, student grade level, and availability
- Quick contact form: name, email address, and message
- Testimonial form: name, student name (if applicable), email address, phone number, and testimonial text
Information collected automatically
When you visit our site, Cloudflare (our hosting provider) may collect:
- IP address and approximate geographic location
- Browser type, operating system, and device information
- Pages visited and time spent on pages
- Referring website address
2. How We Use Your Information
We use the information we collect to:
- Respond to your inquiries and schedule consultations
- Communicate with you about our tutoring services
- Display approved testimonials on our website (with your permission)
- Maintain and improve our website
- Protect against spam and abuse
We do not sell, rent, or trade your personal information to third parties. We do not use your information for advertising or marketing beyond responding to your direct inquiries.
3. Third-Party Services
We use a small number of third-party services to operate our website. These services help us host the site, deliver form submissions to our inbox, and display fonts. They include Cloudflare (hosting and security), Resend (email delivery), and Google Fonts (typography). These services may process limited data as part of normal operations. We do not share your personal information with any other third parties.
For more information, you can review the privacy policies of Cloudflare, Resend, and Google.
4. Cookies
Our website uses cookies only for essential security purposes, such as protecting against spam and verifying that traffic is coming from a real person. We do not use cookies for advertising, analytics, or tracking you across other websites.
5. Children's Privacy
Our website forms are intended for parents and guardians. We do not knowingly collect personal information directly from children under 13. Our Student Hub provides educational games and activities for use during tutoring sessions, and those pages do not collect personal information.
6. Data Storage and Security
Form submissions are delivered to us via email and are not stored in a public database. We use industry-standard security measures to protect your information, including encrypted connections (HTTPS) on all pages and Cloudflare's security infrastructure.
7. Data Retention
We retain personal information submitted through our forms only as long as necessary to respond to your inquiry and provide our services. Testimonials are retained until you request removal. Email delivery logs maintained by Resend are subject to their retention policy.
8. Your Rights
You have the right to:
- Access: Request a copy of the personal information we hold about you
- Correction: Ask us to correct inaccurate information
- Deletion: Ask us to delete your personal information
- Withdraw consent: If you have submitted a testimonial, you may request its removal at any time
To exercise any of these rights, contact us using the information below. We will respond within 30 days.
9. California Privacy Rights
Under the California Online Privacy Protection Act (CalOPPA), California residents have the right to know what personal information is collected, how it is used, and whether it is disclosed to third parties. This policy is intended to satisfy those requirements.
We do not respond to Do Not Track (DNT) browser signals, as there is no industry-standard protocol for honoring DNT requests. However, we do not engage in cross-site tracking.
10. Changes to This Policy
We may update this policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
11. Contact Us
If you have questions about this privacy policy or your personal information, please contact us:
- Email: info@rootsofreason.org
- Phone: (408) 766-2399